4. Structure and authorities of the Association. Local Communities. Print

4.1.    The Association has the following authorities:

-  the Conference;

- the Board;

- the President;

- the Secretariat;

- the Audit Commission.

4.2.    The supreme governing body of the Association is the Conference of its members (thereafter – the Conference).

4.3.    The Conference of the Association members has a right to make decisions about all activities of the Association.

4.4.    The exclusive competence of the Conference shall include:

  • approving changes and supplement to the Statute;

  • approving the overall strategic directions that are determined and proposed by the Board;

  • electing the Board and the Head of Secretariat;

  • hearing the report of the President about the activity of the Board;

  • appointment the Audit Commission and being reported by it;

  • decision on appeals relating to admission and exclusion of members;

  • to sale of property and funds of the Association;

  • having power to re-organize and dissolve the Association.

4.5.    The Conference shall convene by the Board as required but at least once a year. The extraordinary Conference shall convene at the request one-third of the Association members or at least two-thirds of the Board or at the request of the Audit Commission.

The Board shall inform Local Communities about place, time and agenda of the Conference at least 40 days before meeting.

The Conference shall involve one delegate from each Local Community and one representative from each collective member of the Association.

4.6.    The Conference shall make decisions if two-thirds of the present Association members.

Decisions shall be made by majority of the members present (simple or qualified by the request of the Board) except the provisions of this Statute.

4.7. The Board shall provide the general governance of the Association activity between the Conferences.

4.8.    The competence of the Board includes:

  • to approve the main directions of the Association activity;

  • to enforce the Conference decisions;

  • to establish advisory bodies and approve by the President;

  • to adopt internal regulations;

  • to adopt the Association and Secretariat budgets and annual budget;

  • to approve the staff of the Secretariat;

  • to control the Secretariat activity in the form of hearing Head of the Secretariat’s,  reports, Chief Accountant and/or other officers of the Association;

  • to decide about the establishment of temporary research groups to implement the Statute’s aim and goals of the Association and approve of candidates for Heads of these temporary research groups;

  • to approve the resolutions of the Local Communities’ General Assembly to establish Local Communities;

  • to approve the resolutions of the Local Communities’ General Assembly to elect the Head of  Local Communities;

  • to approve the decisions of the Local Communities’ General Assembly about the admission/exclusion collective member;

  • to approve the decision about establishment and liquidation the Local Communities;

  • to approve decisions to establish self-financing institutions, organizations, companies that are needed to follow the Statute’s aim and goals of the Association;

  • to appoint heads of self-financing institutions, organizations, and companies founded by the Association;

  • to convene the Conference, including an extraordinary Conference on the request of the Audit Commission;

  • to approve the symbols of the Association;

  • other issues that do not belong to the competence of the Conference.

4.9.    The quantity of the Board shall be odd and be at least five people. The Board shall include Vice-President, President, Honorary President and elected representatives who are elected from the Association members, if at least two-thirds of those present at the Conference have voted for them.

4.10.    The Board meetings should be held as necessary but at least once every three months. The Board considered valid if at least 1/2 of its members present. Decisions of the Board shall be made by a simple majority of those who present at the meeting.

4.11.    Election of the Presidents of the Association.

A person that is elected as the President takes 3 statuses in his or her activity:

  • The Vice-President (first year);

  • The President (second year);

  • The Honorary President (third year).

At the first Conference the Vice-President, President, and Honorary President shall be elected for two years term if every of them get at least two-thirds votes present at the Conference.

Starting from the third year of the Association’s activity the Presidency holds in this way:

  • The Vice-President shall be elected at the annual Conference, if he gets at least two-thirds votes present at the Conference. The Association members could be elected as the Vice-President, if they  have at least 10 recommendation letters from the Association members.

  • The Vice-President, who assumed this office during a past year, shall assume the office of the President.

  • The President, who assumed this office during a past year, shall assume the office of the Honorary President.

4.12.    The President has a right to refuse hold his office informing the Board about it in advance in a written form at least two months before the date of refusal.

In the case of the Vice-President refusal to hold his office or being discharged, the President does duties and obligations of the Vice-President.  This will last until new candidate will be elected and approval as the Vice-President.

The election and approval the candidate of Vice-President is made with distanced voting. The Board shall define the way and procedure of distanced voting, and the President or his deputy approves it.

In the case of the President refusal to hold his or her office or being discharged, the Honorary President shall do duties and obligations of the President. This will last until the Honorary President will hold the office of the President.

In the case of the Honorary President refusal to hold his or her office or being discharged, the President does duties and obligations of the Honorary President. This will last until the President will hold the office of the Honorary President.

4.13.    The President shall decide independently all issues about the Association activity except those which are the prerogative of the Conference.  The President acts on behalf of the Association and presents its interests in relations between citizens and legal entities; according to the deligated rights to take charge of a property of the Association, to open accounts, to settle agreements, including labor agreements, to issue orders and power of attorney.

The President performs financial and economic activity of the Association, he is responsible for the results of financial and economic activity, accounting, statistical and other reports.

4.14.    The President shall report to the Conference about the results of his activity at least once a year.

4.15.    The Vice President shall develop the draft program of the Secretariat activity, promote the information about Association activity and shall be responsible for technical-organizational support of the Conference.

4.16.    The Honorary President shall control the Vice President activity, shall examine applications for the membership in the Association, proposals and petitions from the Association members concerning Association activity. The Honorary President shall make proposals about the Program of the Association activity for the next civil year, regulate payment on time of membership fees by members of the Association and he shall coordinate organization of the Conference.

4.17.    Current activities of the Association shall be adopted by the Secretariat, which is acting under the provisions of the Secretariat, and be approved by the Board. Secretariat headquarter located where the association is located.

The Head of Secretariat shall lead the Secretariat. The Head of Secretariat shall:

  • Develop and execute the annual budget of the Association and the Secretariat that is adopted by the Board;

  • Appoint staff of the Secretariat;

  • Create Program of the Secretariat activity;

  • Report Board systematically once a year and report to the Conference about the Secretariat activity;

  • Develop draft projects of the Association activity and financing (budgets);

  • Govern work of the Association;

  • Make and sign agreements (including labor agreements) by the order of the President;

  • Sign financial documents and accounting documents, sign orders;

  • Organize work of stuff of the Association and the Secretariat;

  • Prepare materials for discussion to the Board and Conference;

  • Ensure implementation of decisions adopted on the Conference;

  • Other issues that are the Secretariat’s prerogative.

4.18.    The Head of the Secretariat shall be elected on the Conference from the members of the Association for the five year term, if not less than two-thirds of present members have voted for him. The Head of the Secretariat could be removed by the Board and Conference, if he do not take his obligations and if two-thirds of present members voted for this.

4.19.    The Audit Commission shall control activity of the President and Board. The Audit Commission is elected if not less than three persons among members of the Association in the Conference for five year term.

The Audit Commission shall make at least once a year and report the Conference about results of its commissions. The Audit Commission shall report in annual report of the President. The Audit Commission has a right to held extraordinary commissions.

The Audit Commission has a right to demand from the Association members and staff all needed financial, counting and other documents that are connected with Association activity and also to receive the personal explanation about the Association activity.

In case of abuse that are contrary to the interests of the Association members, the Audit Commission shall have the right to require the Board to audit and convene of the extraordinary Conference.

The Board and the Audit Commission could be re-elected on the next Conference by the President apply and not less than one-third of present members.

4.20.    The Association could establish advisory bodies that shall act according to Regulations that is approved by the Board of the Association.

4.21.    The Association is based on its Local Communities that are formed on the territorial principle at the place where the Association member is located.

4.22.    Local Communities act according this Statute and the Regulation about Local communities that is adopted by government bodies. The Regulation shall be adopted by the Board of the Association.

4.23.    Local Communities could be established, if there are not less than three individual or collective members of the Association. The decision about establishment of Local Communities should be done with protocol and is adopted by the Board of the Association.

4.24.    Local Communities elect Head of Community who is adopted by the Board. The Head of Community shall coordinate activity of the Local Community members and cooperate between the Board, President, and Head of the Secretariat.

4.25.    Local Community could be dismissed (liquidated) with decision of the Board because of violations provided at the Regulations about Local Community and/or the Statute of the Association.

4.26.    The legalization of Local Communities is made via notification of establishment.